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Vacancy Announcements

Vacancy Announcement

  

United Nations Asian and Pacific Training Centre for Information and Communication Technology for Development (UN-APCICT) was inaugurated on 16 June 2006 as a regional institute of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP), and is located in Incheon, Republic of Korea. The Centre’s mission is to strengthen the efforts of the member countries of ESCAP to use ICT in their socio-economic development through human and institutional capacity building. To meet this objective, APCICT’s work is focused on three inter-related pillars – Training, Research and Advisory Services. Together they form an integrated approach to ICT human capacity building. UN-APCICT is inviting qualified candidates to apply for the following position:

 

Posting Title: Team Assistant/Driver, G3 (Temporary Job Opening)
Department/Office: Economic and Social Commission for Asia and the Pacific
Duty Station: INCHEON CITY
Posting Period: 11 November 2018 - 17 November 2018
Job Opening Number: 18-ADM-ESCAP-106853-J-INCHEON CITY (O)
Staffing Exercise N/A

 

Responsibilities

Under the direct supervision of the Centre’s Programme Officer, and overall supervision of the Director of APCICT, the incumbent is required to perform the following functions:

• Provides general office support services to help ensure the smooth functioning of an organizational unit.

• Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.

• Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.

• Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.

• Maintains files (both paper and electronic) and databases for APCICT.

• Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.

• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.).

• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.

• Drives vehicles safely for the transport of authorised personnel.

• Makes deliveries of parcels, documents, etc., between the APCICT and other offices and institutions, e.g. Ministries, Embassies, other UN entities, vendors, etc.

• Takes care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tries, etc.; perform minor repairs and arrange for other repairs and ensures that the vehicle is kept clean.

• Logs fuel consumption, maintenance, etc. 

• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident.

• Performs other related duties as assigned.

 

Competencies

Professionalism: Knowledge of general office and administrative support.  Knowledge of administrative policies, processes and procedures.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 

 

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

Education

High school diploma or equivalent is required. Driver training with a valid driver’s license is required.

Relevant first-level university degree may be accepted in lieu of two years of required experience.

 

Work Experience

A minimum of two years of progressively responsible experience in administrative and general office support or related areas. Experience as a driver with a safe driving record is highly desirable.

 

Languages

English and French are the working languages of the United Nations Secretariat.  For the post advertised, fluency in English is required.  Knowledge of Korean is desirable. Knowledge of another UN official language is an advantage

 

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

 

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the APCICT office, irrespective of nationality and length of time the candidate may have been in the country.  If no suitable local candidate is identified, candidates located elsewhere may be considered.  The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.

 

This Temporary Job Opening (TJO) is open to both internal and external candidates, including staff members on temporary appointments. Priority consideration will be given to serving staff members holding Fixed-Term Appointments followed by those holding Temporary Appointments. Selection of an external candidate will be subject to exceptional approval.

 

This is a temporary position and will be available for 364 days initially. If selected, an internal candidate will be on temporary assignment to the post; an external candidate will initially be offered a temporary appointment.  Any extension of appointment is subject to satisfactory performance and continued availability of the post.

 

Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

 

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

 

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

 

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

 

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

 

 

Apply Now

 
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